How to write a minute of the general body meeting

Let's look at the demo sample of general body meeting minute writing. Suppose you are participating in a general body meeting of your organization and being asked to record the proceeding of the meeting, therefore, you have recorded all the details of the ongoing meeting. Now how will you prepare the final draft of the meeting which is generally called minute? Let's get started




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Demo Writing.

Minutes of the 5th General Body of CHANGE INDIA

Held at the office on July 18,2018

AGENDA

1. Roll call
2. Welcome to the member by the secretary.
3. Introduction speech by the president.
4. Annual report presentation and review along with the account statements.
5. Discussion of the final project report and budget
6. Passing resolution
7. Vote of thanks

Member Present

1. ______________
2. ______________
3. _______________
4. _______________
5. _______________

Member Absen

1. ______________
2. ______________

      Introduction Session

The 5th general body meeting of Change India for the year 2018-2019 was held in the office premises on 7th July 2018 XYZ  at Nagar of Bhubaneswar.

The meeting began at 10.am and 5 members of the General Body present.Ms. RRP  the secretary of the Change India welcomed all the members for the 5th General body meeting .Mr.SSSP the president of Change India presided over the meeting.Dr.SSSP after taking the chair introduced the discussion by appreciating the work of Door Step Financial Literacy Training along with the different bank partner agencies of Change India. After the introduction, he requested Ms.PRP secretary of the Change India to present the reports and account statement. While proceeding of the presentation the copy of reports and account statement was distributed among the members. The reading of the discussion followed by review and inquiries on the following topic

1. Implementation of last general body meeting resolutions
2. Project Cost mentioned in the annual report
3. Account and reports submitted to the donor agencies and government

After having a prolonged discussion the General body unanimously approved and passed the annual report and account statement as well as approved for the current project budget.

Resolutions

At the end of the meeting, the General Body reviewed the proceeding and passed the following resolutions for implementation by the organization during the year 2018-2019

Resolution No-1

The balance amount of the project of the last year should be utilized for the current project under similar programmes

Resolution No-2

It is resolved that Change India will invest in various technology equipments for promoting Door Steps Financial Digital Literacy Training in the operational areas of the project.

The meeting ended with vote of thanks at 1.00 pm

SD/-

President                                                                                                                 SD/-

                                                                                                                                Secretary

Following demo file you can save it. Date and name mentioned in the writing is purely fictional therefore date has been randomly mentioned. It is only for leaning.